Procurement and Accounts
To publish calls for tenders and quotations as
per government procurement regulations;
- The raising of local purchase orders, Structural Funds purchase
orders, payment vouchers, schedules, transfer vouchers and debit advices;
- The implementation of Inventory Control;
- The implementation of stock control;
Control of Debtors and Creditors, Reporting of Prepayments, Accrued
Expenses, Accrued/Deferred Income and Capital Commitments;
- The submission of the accrual Cash Flow Statement;
- The operation of the Fleet Management System for the issue of fuel
requisitions and monitoring of CVA;
- Follow up reports and recommendations issued by NAO and Internal
Audit and Investigation Directorate;
- Timely submission of the Annual Financial Plans to MFIN;
- The preparation of the Monthly Revised Estimates of MEIB, Quarterly
Cash Flow Statement submitted to Treasury and Arrears of Revenue return
submitted annually to the Accountant General and Budget Office;
- The submission of End of Year Statements re Bank balances and Cash in
Hand, Cash Losses and Stores Written off, Accruals Forecasts and B/L
balance forecasts;
- Replies to PQ’s in connection with financial matters related to the
MEIB;
- Continuous Budgetary monitoring;
- The functioning of the Departmental Contracts Committee for the
scrutiny of Departmental Tendering Evaluation Reports;
Travel Section
The Travel Section is
responsible for the preparation of documents related to travel abroad by
delegates from the Ministry and Departments/Directorates and the follow-up
procedures following the return of delegates, including the presentation of
relative documentation to the Treasury and the submission of claims for
reimbursements to the Ministry for Finance, for expenditure incurred in
respect of travel related to the EU Commission and Council.
Human Resources & People Management
Section
Responsible for the Calls for Applications relating to vacancies
that may arise from time to time within the Ministry, Departments or
Authorities/Entities falling under the Ministry’s remit;
Responsible for the attendance sheets at the Department of Corporate
Services and other Departments and the upkeep of vacation/sick leave
records of all employees at the Ministry;
Responsible for the monitoring and administration of Family
Friendly Measures within MEIB;
Monitoring Performance Management through the Personal Appraisal
system;
Issuing and furnishing with Form A’s, contracts and personal details
to Gozo Salaries, Inland Revenue and Inputting Overtime and Allowances into
Dakar System;
Responsible for the Issuing and Provision of Engagement and
Termination Forms to ETC and NI Forms to Social Security;
Update records in HRIMS and the
preparation of the weekly and monthly employment returns including the
processing of progressions of departmental and industrial grades in
terms of the various collective agreements;
Keeping in order and filing of Personal Files;
Answering PQs related to HR;
Overseeing and coordinating the placement of students during the
‘Students Placement Programme’;
Responsible for Claims related to the Re-Imbursement of Salaries for
the EU Funded Contracts;
Monitoring and coordinating the Capacity Building Process: Liaising
with The People & Standards
Division(P & SD) and implementing all Public Service regulations
during the recruitment process;
Records Management
.
Implement the approved Ministry retention and
disposal schedules;
Monitor MEIB’s compliance with policies and
legislative requirements through periodic compliance reviews thus ensuring
that records creation, maintenance, use, storage and disposition are in
accordance with the approved norms.
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